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File Management System

The File Management system is the Computer based system for maintenance of the Personal Registers in an office. Details about Files/Letters received and the stages of processing it undergoes like submission to an officer, letters issued to different offices, replies received in connection with this file from different offices are registered in this register.

Software gathers all the related details from office and consolidates the details. Based on this data reports are generated.

System Implementation:

The File Management System (FMS) has been implemented in the following offices.

  • The Chief Minister’s Office at Chief Minister’s Residence
  • Department of Personnel and Administrative Reforms
  • Department of Prohibition and Excise
  • O/o The Commissioner, Department of Agriculture
  • O/o The Joint Director, Department of Agriculture at district offices
  • Directorate of School Education
  • At all District Treasury offices
System Modules:

The FMS is categorized as 4 modules namely
  • Assigning Current Number
  • Note Sheet
  • Action Taken and / Disposal
  • Revoking Call book Entry

User Levels:

Two Levels of users are defined in this system. Individual Users can enter and view their information. Individual User can login and access their data only. Administrative User has access to all the users of that Department.