Treasury Workflow based System

Automated Treasury Bill Passing System (e-Karuvoolam) is aimed at automating the existing manual billing system of Treasury Department

The Workflow based Systems developed for the Treasury Department, enables to capturing the data starting from bill submission stage at the counters. This was taken up for pilot implementation at the following locations:

• Karur District Treasury and its 3 Sub Treasuries
• Theni District Treasury and its 5 Sub Treasuries
• Pay and Accounts Office, Secretariat, Chennai

Treasury is the “Bank of Government”, functioning with the objective of maintaining all transactions to the government and sending reports to the Accountant General. Any transaction related to government is performed in the form of a bill. Initially a bill is submitted to the counter of a Sub Treasury / District Treasury / Pay and Accounts Office through a messenger. The bill goes through a phase of approval. This phase is called auditing the bill. Auditing clerk can reject the bill or can approve the bill. If the bill is approved, it is sent to the cheque release counter. The clerks at cheque release counter handover the cheque to the messenger if Treasury type is banking. If the Treasury is non-banking type, cash is given to the messenger.

The application software developed by NIC provides online environment with systems available on all working tables starting from the bill submission counter. The officials can process the bills online and take action for passing / rejecting the claim.

The system is under pilot implementation at Theni, Karur and Pay and Accounts Office Secretariat.

2 Features of the system:

• Bills can be accepted at the counters
• Bill can be sent online with digital signature
• Since the Banks are connected to the Sub Treasuries, challan remittance and payment transactions are directly stored in the Treasury Systems
• Bank Scrolls for Payment and Receipt can be generated at any time.